In the fast-paced world of customer support, your agents work hard to resolve the maximum number of tickets in the least amount of time. At the same time, agents need to be empathetic and professional in every conversation. Effective communication often plays a key role in helping your agents build rapport and transform once-troubled customers into long-term buyers.


Proactive Quality Coach assists all your agents to have better conversations with your customers. It reviews your agents' answers right when they select Send and suggests real-time improvements for better response quality and consistency. With Proactive Quality Coach, your agents can focus less on their language and more on providing the right solution, boosting their overall confidence and speed.

Enabling Proactive Quality Coach

To enable Proactive Quality Coach for your agents, you can -      


Step 1: Login to your Freshchat account as an admin 

Step 2: Navigate to Admin Settings > Chat Settings >  Freddy


Step 3: Under the Freddy Copilot section, toggle on Proactive Quality Coach 




By default, Proactive Quality Coach is disabled for all agents. 

  • When disabled, no suggestions are shown to the  agents in their inbox 
  • When enabled, Freddy will provide the suggestions right after they click on the send button within the inbox.

Enabling Proactive Quality Coach for specific roles

If you want only specific roles in your organization to view Proactive Quality Coach suggestions, follow these steps -

Step 1: Navigate to Admin Settings > Users and Permissions > Roles 

Step 2:  Click on the specific role for which you want to enable Proactive Quality Coach 

Step 3: From the left-hand panel, click on Chat Inbox 

Step 4: Check or uncheck Enable Proactive Quality Coach based on the access you want to give to the role


 

Using Proactive Quality Coach suggestions as an agent 

As an agent, you can view the suggestions made by the Proactive Quality Coach in the agent inbox right before you send a message. This feature is available for all channels, including email. 





1. When an agent clicks on the send button, Freddy analyzes the entire response and highlights suggestions for improvements.
2. These suggestions are based on 7 parameters in the below order of priority - 

  • Abusive Words >  Spelling Check > Grammar > Too long > Filler words > Tone > Relevancy

3. Freddy can also detect and classify up to 10 different tones of the message - 

  • Good Tones: Empathetic, Professional, Patient, Solution Oriented, Respectful 
  • Bad Tones: Overly Robotic or Scripted, Defensive, Argumentative, Overly Technical or Jargony, Sarcastic or Mocking 

4. Freddy evaluates the relevance of the agent's message by comparing it with the customer's previous messages to determine if the message is actually relevant or not.

5.  Each parameter has a specific color code that highlights the respective words/sentences that need improvement.
6. Agents can hover over each suggestion to view details and the right response. They can accept or ignore the suggestions, based on their judgement.

7. Agents can also use the Proactive Quality Coach icon, next to the send button to fix or ignore all issues at once. 



8. Once accepted, Freddy will update the word/sentence with the provided suggestion. 





Proactive Quality Coach Analytics

Admins can view how their agents are benefitting from Proactive Quality Coach and its impact in Freddy Analytics Reports. 


Step 1: Click on Support Analytics from the left-hand navigation. 

Step 2: Under All Reports > Choose Freddy Reports > Proactive Quality Coach 




  • Admins can now view usage based metrics like -
    - No. of agents with Proactive Quality Coach enabled 

- No. of suggestions showed to the agents 

- No. of suggestions accepted by the agents 

- No. of suggestions rejected by the agents 


  • Admins can also view impact metrics like -
    - Average Quality Score for the agents with and without Proactive Quality Coach enabled

- Average CSAT for the agents with and without Proactive Quality Coach enabled

- Average Quality Score for the agents who accept vs do not accept the suggestions

- Average CSAT for the agents who accept vs do not accept the suggestions


Note: This feature is currently available as an add-on for Freddy Copilot. Interested customers on Pro and Enterprise plans can reach out to their account managers or navigate to their respective billings pages to purchase the add-on.


*The enablement of optional functionality is subject to certain feature-specific terms and conditions set forth in the Freshworks Supplemental Terms.